Visa & Letter of Invitation

Visa & Letter of Invitation

Please consult with the Canadian Consulate in your region AND the official Visit Canada website on whether you need a visa to travel to Canada. We strongly encourage you to *apply now* as visa approval sometimes takes months.

Planning your itinerary early and confirming whether you may need *transit visas* is also highly recommended. For example, if you have a flight connection in the U.S. or other countries en route to Canada, you might need to obtain an ESTA or transit visa(s) to complete your journey to Canada. Please consult with your travel agency and the Consulates of the countries you will transit through.

A valid passport of at least six month validity is required by anyone entering Canada, including the U.S. permanent residents and citizens.

Invitation Letter

If you need a letter of invitation originated from Canada to support your visa application, please contact Dr. Shelley Arnott (arnotts [at] queensu.ca), co-chair of the GLEON 21 Program and Organizing Committees with a copy to Ms. Lisa Borre (borrel [at] caryinstitute.org).

Please provide information below in your request e-mail:

  (1) Your full name;

  (2) Title/Position, Organization and address that should appear on the letter;

  (3) Email, phone number and nationality;

  (4) Duration of stay in Canada: arrival & departure dates (if you are extending your stay, please let us know the reason, such as "meet with colleagues at ____ (name of institution)" or "tourism in _____ (location)";

  (5) Additional information that needs to be evident in the invitation letter as required by the Canadian Consulate (or by your university administration if not for visa purpose);

  (6) If you need an original/physical letter signed and posted to you, please provide complete postal address (zip code included) in your request e-mail.

*The letter of invitation does not financially obligate the hosting organizations. All expenses incurred in relation to your GLEON 21 attendance are the responsibility of the participant. Whether you are sponsored by your institution, GLEON or another source of travel support, please work with your funding agencies for financial support documentation should it be required for your visa application.

Visa letter and application FAQs

Q: What is the address of the venue where we'll be staying at the GLEON 21 meeting?
A: The address for overnight accommodation from 4-8 November 2019 is:

Deerhurst Resort
1235 Deerhurst Drive
Huntsville, Ontario,
Canada P1H 2E8
1-800-461-4393

Updated: 5 February 2019

 

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