Request to Participate

GLEON 21 Meeting Request to Participate

  • If you plan to attend the 21st GLEON All Hands’ Meeting, please fill out the Request to Participate form by 28 February 2019.
  • 'Budget Your Travel' information will be useful when you are completing Request to Participate.
  • This will not be your official registration. The Request to Participate data enables meeting hosts to adjust plans according to the projected number of participants, and it enables GLEON to make funding decisions in support of the meetingThere will be an announcement at a later date for the official registration for the meeting.

Attention: Graduate Students

  • If you request some travel support in your Request to Participate, you must complete G21 Student Travel Award (STA) application by 28 February 2019 to be considered in the funding decisions. For the full information package for students attending G21 (what you need to submit, opportunities for you and what's expected of your participation), please visit the G21 Information for Students page.
  • If you have your own travel funding secured to attend G21, then no need to submit the Student Travel Award application.

Frequently Asked Questions & Answers for Request to Participate

Q1: Do I need to be a GLEON member to submit the G21 Request to Participate (RTP) or Registration to attend G21?
A1No, anyone interested in **attending can submit both forms. GLEON membership is not a requirement for attending GLEON meetings. However, you will be expected to become a member when you decide to join GLEON collaborative efforts (e.g. projects, working groups, experiments) that require all team members involved agree to the GLEON Operating Principles & Procedures. **Also see the answer to Q4 below.

Q2: What's next after I submit G21 RTP?
A2You may expect to receive a notification via email with G21 travel award decision (with some support or with regrets for no support) at a later date.

  • If you are not requesting travel support from GLEON to attend G21, look for a message notifying you when registration opens, then go ahead and book accommodation and complete G21 Registration. Do not book accommodation until notified by GLEON that Registration is open.
  • ATTENTION - STUDENTS: if you are requesting some travel funding support from GLEON, please complete both G21 Student Travel Award (STA) Application AND G21 RTP by 28 February 2019. See instructions and links on the Information for Students page.

Q3: How will I receive the G21 financial support if I am awarded a G21 travel award?
A3: The G21 travel award will be issued by one of several institutions with an eligible funding source. Exact payment terms and travel documentation/ reimbursement details will be provided in the award notification letter.

Q4: What if I missed the deadline to submit the G21 RTP - can I still register to attend G21?
A4Yes. You are welcome to register for G21 once registration opens, provided you can say yes to all of the statements below:

  • I have secured my own travel funds to cover all G21 related expenses;
  • I have obtained visa(s) required to visit Canada;
  • I have submitted G21 Registration successfully before any GLEON e-mail announcement on limitation of number of participants (registration is on first-come, first-served basis).

 

Updated: 5 February 2019

 

 

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