Request to Participate & Registration FAQ

G18 & NETLAKE Meeting Request to Participate 

• If you plan to attend either or both of the 18th GLEON All-Hands and NETLAKE meetings, please fill out the Request to Participate form by 7 April 2016. 
• 'Budget Your Travel' information will be useful when you are completing Request to Participate.
• This will not be your official registration. The Request to Participate data enables meeting hosts to adjust plans according to the projected number of participants, and it enables GLEON to make funding decisions in support of the meeting. There will be an announcement in late April for official registration for these meetings.

Attention: Graduate Students

• If you request some travel support in your Request to Participate, you must complete G18 Student Travel Award application by 7 April 2016 to be considered in the funding decisions. For the full information package for students attending G18 - what you need to submit, opportunities for you and what's expected of your participation, please visit G18 Information for Students.
• If you have your own travel funding secured to attend G18, then no need to submt the Student Travel Award application.

Frequently Asked Questions & Answers for Request to Participate & Registration

• Note to NETLAKE members and invited attendees: please contact NETLAKE Chair Eleanor Jennings if you have any questions about travel funding support or participation. Q&A below applies to GLEON 18 participant support funding awarded via University of Wisconsin Madison and University of California at Merced.
   
• Q1: Do I need to be a GLEON member to submit the G18 & NETLAKE Request to Particpate (RTP) or Registration to attend G18?
  A1: No, anyone interested in **attending can submit both forms. GLEON membership is not a requirement for attending GLEON meetings. However, you will be expected to become a member when you decide to join GLEON collaborative efforts (e.g. projects, working groups, experiments) that require all team members involved agree to the GLEON Operating Principles & Procedures.

  **Also see the answer to Q4 below.

• Q2: What's next after I submit G18 & NETLAKE RTP?
  A2:
  
  1. You may expect to receive a notification via email with G18 travel award decision (with some support or of regrets for no support) in late April~May 2016.
  2. If you are not requesting travel support from GLEON to attend G18, please go head to book accommodation, and complete G18 Registration.
  3. *ATTENTION - STUDENTS*: if you are requesting some travel funding support from GLEON, please complete both G18 Student Travel Award Application AND G18 RTP by 7 April 2016.
• Q3: How will I receive the G18 financial support if I am awaded a G18 travel award?
  *A3: The G18 travel award will be issued by one of the two institutions below with respective eligible funding source:

  a. Via **University of Wisconsin Madison: the travel award recipients will be asked to return an acceptance form with signature, postal address (for U.S.-based reicipients) or bank information (only for those outside of the U.S.). The award will be posted to you in a check or wired to your bank account before G18.
  b. Via University of California at Merced: the travel award recipients will be contacted by NSF SAVI/SAFER project PI Tom Harmon. Exact payment terms and travel documentation/reimbursement details will be provided in the award notification letter.

  **For current & recent University of Wisconsin employees. You will receive separate instructions if you are awarded G18 travel support or please follow up with pchanson[a]wisc[dot]edu.
   

• Q4: What if I missed the deadline to submit G18 RTP - can I still register to attend G18?
  A4: Yes. You are welcome to register for G18 - provided you can say yes to all of statements below:
  
  1. I have secured my own travel funds to cover all G18 related expenses;
  2. I have obtained visa(s) required to visit Austria;
  3. I have submited G18 Registration successfully before any GLEON e-mail announcement on limitation of number of participants (registration is on first-come, first-served basis).