Student Information

The Overall Goals for Graduate Students Attending the GLEON All Hands' Meeting are:

  1. To continue to improve and develop student involvement within GLEON;
  2. To provide students with an opportunity to interact with an international assemblage of lake scientists and information technology specialists in an informal, highly interactive setting;
  3. To encourage students to conduct research using GLEON data or affiliated resources in collaboration with the GLEON community and sister networks.

General Requirement for ALL Student Participants at GLEON meetings

  1. Present a poster* at the Poster Session (also see 'Next Steps' at the end of this page);
  2. Attend GSA-led workshop**, usually scheduled on the day before the main program begins (TBA for G22). GSA workshops are organized by the GSA leadership team, prioritized for student and post-doc attendees, but open to other registered participants at mid-career or experienced scientists if space permits; and
  3. Conditional: participate in the NPP - Network Partnership Program as the New-to-GLEON Partner if this is your 1st or 2nd time attending a GLEON All Hands' Meeting.
* If you have any concerns or for any reason are not able to bring a poster to the All Hands’ Meeting, please contact the GSA:
** There may be exceptions according to individual needs and conditions, such as personal travel scheduling conflict so you will miss the GSA-led workshops, or another concurrent workshop on the same day suits your research needs better. In the latter scenario, you are absolutely free to choose any of the pre-meeting workshops to attend.

Request to Participate (RTP), Student Travel Support Application, and Registration

Depending on your funding situation and the level of support you are seeking from GLEON to attend the All Hands’ Meeting, you need to complete the following steps:

Web form submission required (below)


None (= I have my own travel funds secured elsewhere)

Partial travel, room & board support from GLEON

Full travel, room  & board support from GLEON

Request to Participate



Yes to all

Yes to all

Student Travel Support Application



Registration and *Abstracts Submission      



Hotel Booking 



*Include abstract(s) for Poster session.

Student Travel Support (STS) Application

GLEON is committed to supporting graduate students by helping to offset some of the financial costs of attending the G22 All Hands’ Meeting. We strive to support a wide diversity of applicants but there is limited travel support funding available. We strongly encourage you to make efforts to obtain travel funding from your host institution or other funding sources. Efforts to obtain local funding will be taken into consideration when applications are evaluated.
Apply online: Student Travel Support application -- applications temporarily closed due to the meeting postponement to 2021. 
Deadline: TBA
Please have the documents below ready before submitting the travel support application online:
  Resume (2 pages) Essay Advisor's letter Statement of Purpose
Required? Yes Yes Yes No
PDF required Yes Yes Yes n/a
Upload online Yes Yes n/a n/a
Fill out directly online n/a n/a n/a n/a
Email submission n/a n/a Yes n/a
Completed STS application must be received by the deadline (TBA) to be considered for travel support.
1. Resume listing publications, presentations, scholarships, hours, colleges/universities attended, degrees achieved and/or expected (maximum 2 pages, must be in PDF format).
2. Essay answering the following questions (total maximum: no more than 750 words):
  • Research Interest: How does your research interest relate to GLEON (its mission or recent research projects).
  • Benefits of Participation: How would you benefit from participating in the GLEON All Hands’ Meeting?
  • Previous Experience with GLEON: If you have previously attended a GLEON meeting, working group meeting or other GLEON activity (e.g. GLEON sessions at ESA, SIL, ASLO, or other workshops), how has that experience affected you and your research?
  • Amount of Funding: Are you applying for full or partial funding? Please state the amount of funding required from GLEON.
  • Statement of Need: If you have applied for or been awarded funding from other sources, please document these details in your application, as these efforts will be taken into consideration when applications are evaluated. If you do not have access to other sources of travel support, please explain.
  • Diversity: GLEON has a goal of supporting attendees from diverse backgrounds, disciplines and geographies. Please note how you can contribute to diversity within the GLEON community.
​3. Letter of recommendation from your main thesis advisor: Please ask your supervisor to send it directly to:

Evaluation and How Funding Will be Awarded

  • A committee including GLEON grant Project Investigators (PIs) will review the completed applications received and determine the travel support based on need. 
  • Funding availability is limited. We strongly recommend you consult with your advisor, university or regional funding agency to seek alternative support for your travel expenses to attend the All Hands’ Meeting. Travel support applicants who can demonstrate need or that they have sought or received full or partial alternative funding support will be given priority for GLEON student travel support.
  • Travel support issued via GLEON partner institutions will be coordinated by the PI for the relevant funding source. => This support is designed to offset some of the following expenses incurred to attend the meeting: airfare, airport transportation (bus or short-distance taxi), registration fee, lodging and meals.
  • If multiple students apply from one lab group, the total request should not exceed the equivalent of full funding for one attendee. If travel support is provided, GLEON will work with the lab PI to allocate travel support within the lab group.
=> Exact payment terms will be communicated with travel support recipients at a later date.

Expectations of Travel Support Recipients

  1. At the GLEON All Hands’ Meeting: You are required to present a research poster at the Poster Session.
  2. After the meeting: Please acknowledge* GLEON and your funding source in any presentations or publications that may result from discussions at the GLEON meeting, and that GLEON may document as such on the GLEON website.
  3. You may be asked to submit a brief report about your experience at the meeting as part of a collective effort in documenting updates from ongoing and new ideas that flourished from the meeting.
  4. In keeping with the GLEON spirit you already exemplify or perhaps are inspired by, be creative and volunteer when the contribution opportunity arises! 
*Funding agency and award numbers will be detailed in a letter to successful applicants.

Next Steps

  • Check out the GSA-led workshops for updates on the workshop topic and what to prepare for before the All Hands’ Meeting begins.
  • Book travel (apply for visa, if applicable).
  • Look for a message to register for the meeting and book accommodations. Please do not book accommodations until notified by GLEON that Registration is open.
  • Prepare your poster: all student participants are required to bring a poster to share your research or project ideas. Abstract submission is included in the meeting registration.
  • What is Network Partnership Program (NPP) and how do I sign up?

Updated: 14 April 2020




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