Visa & Letter of Invitation

Visa & Letter of Invitation

Please consult with the U.S. Consulate in your region AND the official U.S. Department of State travel visa website on whether you need a visa to travel to the United States. We strongly encourage you to *apply now* as visa approval sometimes takes months.

Visa Invitation Letter

To request a visa invitation letter, send an email to the GLEON 2022 meeting host Dr. Kevin Rose at RPI with a copy to Ms. Lisa Borre, GLEON coordinator at the Cary Institute of Ecosystem Studies.

Please provide the information below in your request e-mail:

  (1) Your full name (as it appears on your passport);

  (2) Title/Position, Organization and address that should appear on the letter;

  (3) Email, phone number and nationality;

  (4) Duration of stay in the U.S.: arrival & departure dates (if you are extending your stay, please let us know the reason, such as "meet with colleagues at ____ (name of institution)" or "tourism in _____ (location)";

  (5) Additional information that needs to be evident in the invitation letter as required by the U.S. Consulate (or by your university administration if not for visa purposes);

  (6) If you need an original/physical letter signed and posted to you, please provide complete postal address (zip code included) in your request e-mail.

*The letter of invitation does not financially obligate the hosting organizations. All expenses incurred in relation to your GLEON meeting attendance are the responsibility of the participant. Whether you are sponsored by your institution, GLEON or another source of travel support, please work with your funding agencies for financial support documentation should it be required for your visa application.

Visa letter and application FAQs

Q: What is the address for the GLEON 2022 Meeting venue?
A: The address for overnight accommodations from 30 October to 4 November 2022 is:

Silver Bay YMCA
87 Silver Bay Road
Siver Bay, NY 12874
Tel: +1 (518) 543-8833
Website: https://silverbay.org

Updated: 3 August 2022

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